Show and Tell Videos: Tools and Techniques for Working from Home

Discover some weird and wonderful tools and techniques to make working from home just a little easier.

Discover some weird and wonderful tools and techniques to make working from home just a little easier. Hosted by NetSquared Vancouver on June 3, 2020.

Chad Leaman launched the event with a demo of Hemingway, a fierce text editing app.
Ashleigh Turner demonstrated how to use Notion as a database for your organization’s important information.
Want to minimize your email? Use BCC aggressively!
Roar shares how using multiple monitors can make you more effective. And make your closet look like NASA Mission Control.
Descript will transcribe your videos and make rough edits quick and easy. Also useful for podcast editing.
Miro is a free-form whiteboard tool that allows you to brainstorm, mind-map, project manage, and more. Perfect for teams of visual people.
Deadlines are THE BEST!
NetSquared Calgary’s Mel Sutjiadi shares how Toggl can be used for time-tracking. Perfect for client work.

Applications Demonstrated

(Thanks Chad Leaman for the note-taking!)

AppNotes
Software – Hemming Way AppHelp with word and character counts
Process – BCC on emailGet agressive with the BCC to save everyone’s email.
Software – NotionManagement software for NGO, especially around HR. Database / XLS / trellow mashup – cloud based, has nonprofit rates
Software – DescriptTranscribing Video (audio to text). Can also edit associated media (like take out the ums), take out gaps. Can snip out clips into new videos.
Software – GrammarlyGives you the tone ontop of the grammer help. Has NGO rate
Hardware – get more appsMultiple monitors to save your mind
Process – give deadlinesRequests for Feedback —- Give people a deadline for thier feedback “I willl do NEXT STEP at DATE AND TIME”
Software – TogglTime Tracking – great for contractors that need to log those minutes. Free plan may do!
Software – Auto Text ExpanderAuto Text Expander. Free Chrome addon
Software – AYOA.comMind mapping software
Software – MiroCollaborative Whiteboard. People can leave notes. Takes lots of things in – spreadsheets to diagrams, etc. Free first 3 boards
Software – SnapCameraBring Snapchat filters into your Zoom meeting
Software – iGlassesModify whats coming out of your webcamera (zoom, etc)
Process – TEam Happy Hour VirtuallyDress funny! Have a drink
ONline boardgames
Game like that suitcase boteKahoot – mulit choice questions game quizshow
Software – Calendar pluginSpeedy Meeting – take 5 minutes off each meeting.
Sofware – Video recording and sharing — Loom or VidyardShare and show some short little video — can be quicker than writing steps
Software – Zoom Breakout RoomsGreat to get people talking, too many people in a room can be intimidating
Zoom bomb stop??

Does Your Nonprofit Need a Volunteer?

If you are with a nonprofit that could use support in IT, finance, strategy, taxation, planning, procurement, logistics, trades, networking, transporting or any other area, let us know. https://pm-volunteers.org/

Need helping during these COVID-19 times?

PMV (Project Management Volunteers) offers professional services at no charge to nonprofits and charities. It’s a very valuable service — we used one of their project managers with The Digital Nonprofit and their help made the process much smoother.

I spoke to Shawn Hawkins, the PMV Executive Director, and learned they are teaming with other organizations like Annex, TMP, Vancity Community Foundation, Vantage Point and others as they pivot to “all hands on deck” to support the needs of nonprofits province-wide.

If you are with a nonprofit that could use support in IT, finance, strategy, taxation, planning, procurement, logistics, trades, networking, transporting or any other area, let us know. https://pm-volunteers.org/

If you have skills and want to do something to support nonprofit organizations as they scramble to meet community needs, let us know. https://pm-volunteers.org/

Who do you know who works with a nonprofit, or is at home and might want to do something that makes a difference? Please pass on this post.

Slides and Video — Technology Planning and Change Management Workshop

The technology planning process can be overwhelming, especially for those without any technical background. Where do you start? How do you implement the tools and keep volunteers, staff and donors up to date?

During our March 2020 workshop we invited four local Tech4Good experts to guide us through the process of technology planning and change management. Enjoy!

Digitally Integrated Organizations — with Jai Djwa

Jai Djwa founder Strategist and Creative Technologist at Agentic Digital Media. Jai advises medium to large social change organizations on their digital ecology.

Understanding Your Tech Stack: Digital Tools for the Modern Not-For-Profit — with Eric Franzo

Eric Franzo founder of Purposely. Eric leads the team at Purposely to develop tools for organisations to match their opportunities with dedicated volunteers.

Systems Adoption & User Enablement — with Leah Chang

Leah Chang founder of Leah Chang Learning Inc. Leah works with organisations to create learning strategies that streamline the education process for staff and volunteers.

Leah also generously shared her templates when implementing CRM projects.

Introduction to Change Management — with Geoff Doty

Geoffrey Doty is a software and professional services extraordinaire. Geoffrey advises organisations on digital transformations and change management.

And finally a big thanks to event producer Sam Lintern and venue hosts iATS Payments.

5 Biggest Mistakes Executive Directors Make on Social Media [with Chris Brandt]

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Written by: Joel Harrison

As a founder or executive director of a nonprofit, the decisions you make around social media can be as important as almost any other in your organization.

One flop and the world can come at you with pitchforks. One hit and you’re riding the Lemons for Leukemia all the way to the world record of donor registrations in a day.

But in actuality, the chances of that are slim-to-none, and the biggest mistakes are usually around tactical choices that stifle your chances of growth.

We all hope for online success like the Lemons for Leukemia campaign, or the ice-bucket challenge. Something that goes so viral that my parents can find out about it, and they still txt 2day like ppl did long b4 smartphones.

However, slow, steady growth is often the path of most nonprofit’s social media, that is, unless you’re falling into these 5 biggest mistakes.

I was fortunate to have a conversation with Chris Brandt, founder of Charity Agency and former ED of Music Heals, about his experience with social media, and the mistakes he sees EDs making.

Chris will also be speaking on this very topic at the Digital Nonprofit Conference on June 11, 2019. His talk is titled: Social Media from the Top, and in this interview, we get a brief look into how he sees this space. (Tickets still available, see him and 6 other expert presenters in person).

Oh and I think I forgot to mention that Chris was able to secure a $280,000 donation as a result of activities on Instagram. Still think social media is a nice-to-have afterthought?

Mistake #1: Not Being On Social Media Yourself

Okay, without being too blatantly obvious, Chris explains that many executive directors feel that having the organization’s voice is enough online. The thing is, social media is about people and as a leader you need to be the face of your organization. Of course, you already know this, but it absolutely extends to social media too.

So you really have two options, you can either be entrenched in your organization’s accounts, or even better, use your own personal brand to spread the message.

“People donate to their friends and people doing great work, not to organizations”

– Chris Brandt

If you can give a very real and transparent look at the work from your perspective, it will go a long way for stewardship and fundraising.

Mistake #2: Thinking You Have Nothing to Say

Just last week a grilled cheese sandwich caught my eye on Instagram and reconnected a relationship that faded away over a year ago. It gave me a reason to message that person again. True story.

I know what you’re thinking, and you’re absolutely right. Posting a picture of your lunch isn’t going to get people to donate to your organization. But showing the real you, and the work you do builds relationships. And again, as Chris said before, “people donate to their friends”.

But let’s say lunch selfies aren’t your thing, the options are truly endless. A meeting you had with a friend, an update from your program, the staff meeting, the new design work you’re doing. These are all part of your story.

The important part here is that if you post once a month, these posts seem insignificant. But if you’re regularly posting with a mixture of content, those small, seemingly mundane events of the day begin to paint the bigger picture. The picture of you out in front leading an organization that’s tackling a mission worthy of support.

Expert Tip: Don’t be afraid to think small, especially with visual content.

Chris gives an example of a music event he did that involved children. Limited by wanting to protect their privacy on social media, he quickly snapped a picture of the ukuleles all lined up and wrote a post about the experience. Small details can mean big stories.

Mistake #3: Focusing on Media Instead of Social in Social Media

I mentioned Chris was able to secure a $280,000 donation from activities on Instagram, which is proof that social media is absolutely a fundraising tool.

BUT, and here’s the big one, it is not simply an advertising platform. Many executive directors get sucked into thinking, “we’re low on donations this month, let’s send a message asking for donations on Facebook” or “we have an event coming up, let’s post about it to get attendees”.

While neither of those is inherently bad, always focusing on broadcasting your organization’s needs is not what social media platforms were designed for.

“80-90% of your social shouldn’t be about selling or asking”, said Chris.

So what else is there you ask? Connect with people. Comment on their posts, or respond to their comments. Share posts that THEY would find value in, not you. Ask questions, listen and respond. That is what being social means.

Mistake #4: Leaving Your Social Media to Someone Else

“Would you put an intern or volunteer in front of a million dollar donor? You just did when you outsourced your social media.”

– Chris Brandt

There’s so much behind this statement. First of all, we could be talking about your organization’s social account, or we could be talking about your personal one as the ED, it doesn’t matter.

While you might think social media is an afterthought, everyone from strangers, to volunteers, to spam accounts, right up to your biggest donors and sponsors could be watching any and all of your posts on social media. This is why it’s critical to have the proper voice behind your accounts, and why your voice as the ED is so valuable.

Expert Tip: If you are going to outsource the management of your accounts to interns, have them take control of the in-between, non-critical content. Have a couple months before your next big event? Get them to share pieces of your newsletter and call-to-actions to subscribe.

Mistake #5: Not Understanding or Targeting Your Audience

This also comes down to the idea of creating value for your audience instead of value for your organization. What posts can you share that your ideal follower would like to engage with?

Chris shared an example of how one of their most engaging posts at Music Heals one year was actually a reposted photo of Adele when she was touring the Vancouver area. They understood their audience, musicians and music fans, and gave them content to engage with without asking for anything in return.

This idea that you should be targeting a specific group of people comes naturally to some organizations and can be a struggle for others. But just know, that targeting a specific audience makes this entire process 10x easier and more impactful for your followers.

Expert Tip: Spend a few minutes and get clear on your target audience, then think about what you could share that’s NOT about your organization, but still provides value to that community.

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Slides and Video: Social Media Analytics for Nonprofits

In the February 2020 Net2van meetup guest experts Charly Jarret and and Katrina Nguyen of the SPCA share case studies from their work with the SPCA.

Engagement? Followers? Likes? We’ve all heard the lingo, and some of us probably even write reports on these social media metrics, but what do they mean, and how can we go beyond Facebook analytics to glean real knowledge? How can we get better data to help us inform our decisions? Watch the video to learn (or subscribe to the podcast if audio is more your thing.)

Slides

Video

There’s two options — webinar-style with a focus on the slides or livestream-style with a view of the presenters.

Webinar-style!
Livestream recording!

Key Resources

Lovely Tweets

Start here!

#CMXvan — Community Manager's Toolkit Demos

January’s CMXvan meetup was a fast-paced evening of demos and Ignite-style mini-presentations on the tools, services, and techniques Community Managers use to create more impact.What are the indispensable pieces of software in a Community Manager’s toolkit? What are our secret weapons to allow us to work productively?

Community Manager’s Toolkit Demos

NOTE: this is gonna be Mac-centric, but there’s equivalents for all of this on the PC. 

Loom

Sophie Bujold uses Miro to create instantly shareable videos for tutorials, stewardship, and relationship building.

Miro

Sophie Bujold’s key key of software for working remotely with her clients is Miro. Scalable, secure, cross-device and enterprise-ready team collaboration whiteboard for distributed teams. 

Google Forms and Form Ranger

Dylan Morgan demonstrated Google Forms and Form Ranger.

Form Ranger allows you to auto-populate the choices in list, multiple choice, checkbox or grid question options from columns of data in any Google Sheet or Doctopus roster.

Then Eli did a string of demos…

TextExpander

Putting An End To Repetitive Typing

Screenflow

Creating screencasts for member support and training

Pastebot

Copy and Paste board…. keep your last 100 items in your cut and paste board.

The Noun Project

Icons for every topic.

  • Site
  • Free, but with attribution and only in B&W
  • Or the paid version at $40/year

1Password

You have one thousand passwords. You need help!

Boomerang

The Un-CRM that makes sure you never forget anything.

  • Many of the features are getting added to gmail, like “nudge” and “send later”. But the “nudge” can’t be set or controlled. It’s all magic algorithm.
  • But you can set it to resurface emails that have not received replies.
  • Free for 10 scheduled emails, then $60/year

Markdown

Easily turn plain text into HTML (or whatever other formats you need)

Apple Text Services

Text cleanup and transformations built into the OS.

  • Highlight text and then get: Statistics , Title Case , ALL CAPS, and more.
  • Set your own keyboard shortcuts: System Preference -> Keyboard -> Shortcuts
  • Additional options: WordService set

#Tech4Good Tips and Trends From THE EVENT THAT NEVER WAS (Because Snowmadgeddon 2020 Cancelled It)

Intro

Tamara Rahmani: Donations of Securities and Mutual Funds Simplified

Capital gains? Gifts in kind? Confused about the rules for donating securities and mutual funds to Canadian charities? Me too, which is why we invited Tamara Rahmani of CanadaHelps to present.

Mel Bilko: AI and Machine Learning

Keela’s Mel Bilko kindly shared a video recording of the session she would have presented: “AI & Machine Learning”.

Jessica Evans: How to Write Emails That Get Read (On MOBILE!)

Unable to make the NetSquared meetup event in Vancouver, BC due to a snowstorm, here’s Jessica Evans’s presentation, shot in one take, to keep it fair to other presenters!

Hopefully that will tide you over until the next Net2van meetup. 😉

Video: Making #GivingTuesday Work For Your Nonprofit

This panel discussion will help nonprofits discover the tools and techniques need to succeed with the “opening day of the giving season.”

Giving Tuesday is December 3, and it’s a tactic many organizations use to help increase year-end donations. But how can you make it work for your nonprofit?

NetSquared Vancouver’s November 5 meetup featured a panel discussion where nonprofit leaders shared stories and tools on why and how your organizations can get involved with the “opening day of the giving season.”

PANELISTS

MODERATOR: Amanda Burrows | Philanthropy Aide

Amanda’s Best Practices for #GivingTuesday

Need #GivingTuesday Help?

Schedule a 30 minute Giving Tuesday session with event moderator Amanda Burrows. Email aburrows@philanthropyaide.com

EventChain Offers Free Ticketing Service for Your #GivingTuesday Events

Charity Agency works with local ticketing company EventChain, who are supporting Giving Tuesday this year by waiving all fees for nonprofit events during the first week of December. Keep every penny from your Giving Tuesday event by visiting EventChain.io and clicking Create Event. Where it asks for a promo code, enter GivingTuesday2019.